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Council Meeting Minutes

 

SEPTEMBER 16, 2014    

PRELIMINARY DRAFT ONLY

Subject to Town Council Approval

              

A regular meeting of the Council for the Town of Lake Santeetlah was held at 10:00 a.m. on Tuesday, September 16, 2014 at Town Hall. Mayor Pro-Tem Guy Owen called the meeting to order. The following members of the Council were present: Roger Carlton, John Garland and Bob Allmond. Mayor Bob Crabtree was absent. Town Administrator Peggy Carver and ten Town residents were also in attendance.  There were no other attendees.

The Council Meeting Minutes and the Closed Session Minutes for August 19, 2014 were briefly discussed.  Councilmember Roger Carlton made a motion to approve the minutes as presented. Councilmember Bob Allmond seconded.  All members present voted in the affirmative. The Motion carried.

Approval of Agenda:  Mayor Pro-Tem Guy Owen asked to add two items to the agenda under New Business, # 12 Security Guard and # 13 Zoning Ordinance. Councilmember John Garland made a motion to approve the Agenda as amended. Councilmember Roger Carlton seconded.  All members present voted in the affirmative.  The motion carried. A printed copy of the Agenda is attached to these minutes and hereby incorporated by reference.

Councilmember Roger Carlton gave the financial report.  Councilmember Carlton reviewed the General Fund’s checking and reserve balances as of September 14, 2014, which total $141,813.78 with projected total expenses of $123,910.26 and projected total income of $160,226.42 for the remainder of the fiscal year. This will give the General Fund a net projected reserve total at June 30, 2015 of $157,939.84.   Councilmember Carlton discussed the Water Operating Fund total checking and reserve funds in the amount of $136,062.11. The projected total expenses for the remainder of Fiscal Year 2014-15 are $84,234.47 with projected total income of $98,437.63. This will give the Water Operating Fund a net projected reserve total at June 30, 2015 of $150,265.27. Councilmember Carlton stated there is no change in the current interest rates with United Community Bank which is at 0.1%, with First Citizens Bank at .05% and Capitol Management Trust at .01%.  

Town Administrator Peggy Carver gave a report on the upcoming Town audit. Jeffrey Cole, CPA, has begun work on the audit and estimates spending two weeks at Town Hall to complete the audit by the first week of October. The audit is not due to the State’s Local Government Commission until October 31st so the Council will have ample to time to review the report before the State deadline. Administrator Carver also reported the Sales and Use Tax Distribution the Town receives from the State each month has increased over the past 2 months from the average $2500 a month to $3300 a month. This distribution is based on local sales tax collected in Graham County and is calculated by a per capita formula.

Mayor Pro-Tem Owen opened Old Business Item #1: Parking Ordinance Variance Request: A) Bruce and Millie Eckhardt of 414 Santeetlah Point. Mr. and Mrs. Eckhardt were not in attendance for this meeting, however, they previously submitted a request to Town Hall for a variance based on measurements taken at their property, along with photos of the area and a copy of a survey of their lot. Councilmember Roger Carlton stated he had information from a reliable source that the Eckhardts have plans to renovate or tear down their existing home and rebuild.  Town resident Robert Mills stated the Eckhardts were planning to renovate the home, not tear it down. Councilmember Carlton stated he would like to work with what the plans are going to be, instead of what they are now, and asked Mr. Mills to pass on that message to the Eckhardts. Councilmember Carlton also stated if the Eckhardt’s plans include tearing down the house, they will have ample property available for parking afterwards. Councilmember Roger Carlton made a motion to table this item until the October Council meeting in order for the Eckhardts to attend and clarify the plans for their property. Councilmember John Garland seconded. All members present voted in the affirmative.  The motion carried. Mr. and Mrs. Eckhardt will be asked to attend the October meeting. A printed copy of the variance request is attached to these minutes and hereby incorporated by reference. 

Parking Ordinance Variance Request: B) Jack and Voyce Lovin of 133 Nantahala Trail: Mr. Lovin and his daughter Joy Orr were present at this meeting. Mrs. Orr addressed the Council and stated the request for a variance was due to the lack of space for parking other than in the street, and also stated that it had been this way since they purchased the property 30 years ago. Councilmember Carlton asked where the septic system is for the house. Mrs. Orr replied that as far as she knows, the septic tank and drain field are directly behind the house, which leaves no other property for a parking area. Town resident Jack Gross stated he was present when the previous owner of the property had the septic tank pumped out and he can verify the location of the tank is directly behind the house. After further discussion, Councilmember Roger Carlton made a motion to table this item until the October Council meeting in order for the Council to visit the site in order to make a more informed decision on the variance request. Councilmember John Garland seconded. All members present voted in the affirmative.  The motion carried. A printed copy of the variance request is attached to these minutes and hereby incorporated by reference.

Mayor Pro-Tem Owen opened Old Business Item #2: HMC Paving Quote for Town Streets. A quote from HMC Paving in the amount of $21,725 for road repairs/paving was approved at the August Council meeting. Councilmember John Garland met with Dean Staples of HMC to review the areas in need of repair before the paving begins. Mr. Staples suggested at that time it would be more cost effective if the Town paved larger areas at once instead of the small areas outlined on the quote, due to the time and cost of mobilization from one small area to another. Councilmember Garland recommended to the Council that only the most critical areas on Sequoyah and Nantahala Trail be repaired now, along with the culvert repair on Sequoyah, and then schedule the paving of larger sections of the main Thunderbird/Cherokee Trail loop “to get more for our money” and that the roads are in good shape for the most part. Councilmember Garland asked if there are any other funds the Town can use for the culvert repair to free up more of the paving funds that were approved. Administrator Carver stated Powell Bill funds can be used for the culvert repair. Councilmember Roger Carlton made a motion to approve the critical repairs on Sequoyah and Nantahala Trail, and to schedule as much paving as possible with the remainder of the $21,725 that was previously approved. Councilmember Bob Allmond seconded the motion.  All members present voted in the affirmative. The motion carried. Mr. Staples will be notified when the culvert on Sequoyah Trail is repaired so he can begin paving.

Mayor Pro-Tem Owen opened New Business Item #1: Parking Ordinance Variance Request: Neil and Nancy Gatewood of 378 Thunderbird Trail. Mr. & Mrs. Gatewood were not present for this meeting. Councilmember Bob Allmond made a motion to table this item to the October Council meeting in order for the Council to visit the property and for the Gatewoods to submit any further documentation to support the request for variance. Councilmember Roger Carlton seconded. All members present voted in the affirmative. The motion carried. A printed copy of the variance request is attached to these minutes and hereby incorporated by reference.

Mayor Pro-Tem Owen opened New Business Item #2:Request for Assistance with Damages from Frozen Water Lines-Neil Gatewood of 378 Thunderbird Trail. This item was tabled from the August Council meeting in order for Mr. Gatewood to obtain a settlement from his insurance company for damages to his home from a water leak. The settlement had not been reached at the time of this meeting. Councilmember Bob Allmond made a motion to table this item to the October Council meeting. Councilmember Roger Carlton seconded. All members present voted in the affirmative. The motion carried.

Mayor Pro-Tem Owen opened New Business Item #3: Building Permit Application-Patrick O’Donovan of 404 Santeetlah Point. Mr. O’Donovan submitted an application and construction plans for renovations to his home. Minimal changes will be made to the foot print of the house, with a total of 88 square feet of heated space and 84 square feet of unheated space. There are no apparent encroachments of the setback lines on the building plan. Councilmember Roger Carlton made a motion to approve the building application as presented. Councilmember Bob Allmond seconded. Councilmember John Garland abstained. The motion carried. A printed copy of the building application is attached to these minutes and hereby incorporated by reference.

Mayor Pro-Tem Owen opened New Business Item #4: Acquisition of Lake Strip Property A) David C. Brown of 143 Nantahala Trail. Mr. Brown’s attorney Mack Tallant submitted a request to acquire Lot A on the survey presented, which currently belongs to the Town. The property is between Mr. Brown’s lot line and the 1817 contour line of the lake. A Resolution to accept the bid was presented, along with a deed of transfer and a survey of the property which shows 0.0006 acres for Lot A. All notices have been posted and advertised by Mr. Brown’s attorney. No upset bids or objections were received. All fees for the transaction are being paid by Mr. Brown.

Acquisition of Lake Strip Property B) Mike and Stephanie Danforth of 340 Thunderbird Trail. Mr. & Mrs. Danforth’s attorney Mack Tallant submitted a request to acquire Lot A on the survey presented, which currently belongs to the Town. The property is between Mr. and Mrs. Danforth’s lot line and the 1817 contour line of the lake. A Resolution to accept the bid was presented along with a deed of transfer and a survey of the property which shows 0.0004 acres for Lot A. All notices have been posted and advertised by Mr. and Mrs. Danforth’s attorney. No upset bids or objections were received. All fees for the transaction are being paid by Mr. and Mrs. Danforth. Mr. Danforth asked if he doesn’t acquire the property and his house is behind the Town’s property line, is his property no longer lake front. Councilmember Carlton replied that it is still lake front property, according to the County Property Appraiser and will be assessed as lakefront. Town resident Jack Gross commented that Mr. Danforth could challenge the assessment. Councilmember John Garland stated it was his understanding that the original developer of the subdivision property reserved a section along the lake for a walking trail, which has eroded over the years. Councilmember Garland also stated that Brookfield may not issue dock permits if you don’t own the property to the lake high water line. Mayor Pro-Tem Owen stated to Mr. Danforth that he could withdraw his request for the property acquisition at any time. Councilmember Bob Allmond made a motion approve both property transactions of the lake strip property shown on the surveys as “Lot A” to David Brown and Mike and Stephanie Danforth, respectively. Councilmember Roger Carlton seconded. All members present voted in the affirmative. The motion carried. The documents will be sent to Mack Tallant for filing with the Register of Deeds. A printed copy of the documents is attached to these minutes and hereby incorporated by reference.

            Mayor Pro-Tem Owen opened New Business Item #5: Response to Letter from Brookfield Smoky Mountain Hydropower: Councilmember Roger Carlton gave a brief background report of the letter received from Brookfield requesting support of an amendment to the FERC license agreement between Brookfield (formerly Alcoa), the Town of Lake Santeetlah and various other entities in the region. The amendment will add two additional releases of water for kayaking on Cheoah River. Brookfield representative Marshall Olson attended the Planning Meeting on September 11th to answer questions from the Council regarding the extended high lake level. Councilmember Carlton reported on the discussion with Mr. Olson at the Planning Meeting where he explained that the higher than normal lake levels were the result of Tennessee Valley Authority (TVA) drawing down Fontana Lake, which ties up the water route to Tennessee and prohibits any other releases until TVA is finished. Mr. Olson also explained that Lake Santeetlah is being used as “storage” for the water until TVA is finished with the draw down, and that Brookfield had unexpected repairs to make in the lines below Santeetlah Dam which also contributed to the higher water levels. Councilmember Carlton repeated the concerns from Town resident Skip Kruse expressed during the Planning Meeting over the damage to Mr. Kruse’s sea wall as a result of the high water level. Mr. Olson had commented in reply to that concern, that if Brookfield’s Shoreline Protection Plan is being followed in the construction of sea walls and gang planks, then they should not be below the full pool level and exposed to water erosion. Councilmember Carlton further explained the need for the two additional releases of water outlined in the amendment as, 1) it will draw down the lake level and, 2) it will benefit the County economically by attracting more kayakers to the area. Councilmember Carlton then made a motion to approve the response letter to Brookfield Smoky Mountain Hydropower in support of the amendment to include two additional water releases. Councilmember John Garland seconded. All members present voted in the affirmative. The motion carried. A printed copy of the letter of request from Brookfield and the response letter from the Town is attached to these minutes and hereby incorporated by reference.

Mayor Pro-Tem Owen opened New Business Item #6: Duke Energy Proposal to Move Main Service Line on Thunderbird Trail: Duke representative Rachel Jones submitted a proposal to Town Hall for the Council’s consideration. Ms. Jones was not in attendance for this meeting. Town Administrator Peggy Carver outlined the plan from Duke which will change the route of the main service line between Thunderbird Trail and Black Bear Trail. There have been several line and transformer failures in the past year, two of which resulted in fires, one at the entrance near the guard house and one near Dominic and Yvonne Addario’s home on Black Bear Trail. Duke Energy is proposing to cross Thunderbird Trail and a portion of Santeetlah Trail with a new line, install a new transformer and 45 feet pole on Jose Rosado’s property on Santeetlah Trail. Duke will need a right-of-way agreement with the Town and with any resident whose property will be crossed. Ms. Jones had previously stated when submitting the proposal, that this request is part of the preliminary planning and that the Council’s approval is needed before Duke can move forward with right-of-way acquisition and installation. Ms. Jones stressed that a chipper will be on site to clean up debris from taking down any trees during the process. Councilmember Roger Carlton stated he would like that statement from Duke Energy regarding cleanup of debris in writing before approving the right-of-way acquisition, and that the new pole installed on Mr. Rosado’s property is not higher than the existing one. Councilmember Bob Allmond made a motion to approve the proposal from Duke Energy based on the information presented. Councilmember Roger Carlton seconded with the stipulations listed above. All members present voted in the affirmative.  The motion carried. A printed copy of the proposal from Duke Energy is attached to these minutes and hereby incorporated by reference.

Mayor Pro-Tem Owen opened New Business Item #7: Thunderbird Trail Private Drive: John Garland.  Councilmember Roger Carlton made a motion to amend the Agenda for this item to read “Thunderbird Trail Un-named Street/Street Naming”. Councilmember John Garland seconded. All members present voted in the affirmative. Mayor Pro-Tem Owen explained the un-named street in question serves five homes and according to the county’s 911 policy, the street must be a named street if more than three homes exist on the street. After further discussion of various name suggestions, Councilmember Bob Allmond made a motion to name the street Moseley Way in memory of Robert Moseley who once lived on the street. Councilmember John Garland seconded. All members present voted in the affirmative. The motion carried. The county’s Emergency Management Services will be contacted with the new street information.

Mayor Pro-Tem Owen opened New Business Item #8: Leaf Removal Quote-The Stable Guy Landscaping. Scott Kamps of The Stable Guy submitted two quotes for removing leaves along Town roads. Bid # 1 in the amount of $6,600 includes vacuuming leaves from the main loop of Thunderbird Trail/Cherokee Trail three times per year beginning in October, with the last time in December which would include the remainder of the Town. Also included in Bid # 1 was the cleanup of any branches in the roadways after a storm and cutting up of fallen trees to open roadways. Alternate Bid # 2 in the amount of $5,000 consisted of vacuuming leaves two times per year, once in October and again in December. This bid also includes cleanup of any storm debris or fallen trees from the roadways. Town Administrator Peggy Carver stated the Town already has a contract with Williams Lawn Service for the storm cleanup until 2015, and recommended Bid # 2 since it was only necessary to clean up leaves twice last year. Councilmember Carlton made a motion to accept Bid # 2 in the amount of $5,000. Councilmember Bob Allmond seconded. All members present voted in the affirmative.  The motion carried. Mr. Kamps will be notified of the awarded Bid # 2. A printed copy of the bids are attached to these minutes and hereby incorporated by reference.

Mayor Pro-Tem Owen opened New Business Item #9: Re-appointment of Town Clerk. The former Town Clerk Debbie Wheeler is no longer an employee of the Town. Therefore, an interim Town Clerk must be appointed until a replacement for Mrs. Wheeler is found. Councilmember Roger Carlton made a motion to appoint Peggy Carver as interim Town Clerk. Councilmember John Garland seconded. All members present voted in the affirmative.  The motion carried. Mrs. Carver will take the oath of office at the County Clerk’s office.

Mayor Pro-Tem Owen opened New Business Item #10: Town Hall Key Policy. A public building and bulletin board key policy will be implemented to track any Town keys issued. A sign in/out sheet will be created and duplicate keys will be stamped and numbered. Councilmember Roger Carlton made a motion to authorize Town Administrator Peggy Carver to develop a policy to control public building and bulletin board keys. Councilmember Bob Allmond seconded. All members present voted in the affirmative.  The motion carried.

Mayor Pro-Tem Owen opened New Business Item #11: Defacing Public Property. Councilmember Roger Carlton stated that a Town resident has determined to paint purple lines on the road. Mayor Pro-Tem Owen asked if this resident was Jack Gross in which Councilmember Carlton replied he did not want to use names as this should be a general discussion as opposed to a specific one given that if everyone decided to paint the road purple or polka-dot, this would not be a very attractive place. Councilmember Carlton stated this kind of action cannot be condoned. Councilmember Carlton then made a motion to contact the individual to ask them to remove the paint voluntarily within two weeks and if the paint is not removed, to authorize the Town Administrator to contact the Sheriff’s Department for whatever the appropriate enforcement action is relevant to public property. Councilmember Bob Allmond seconded. All members present voted in the affirmative. The motion carried.

Mayor Pro-Tem Owen opened New Business Item #12: Security Officer. Mayor Pro-Tem Owen stated that Raymond Williams has been the security guard at Lake Santeetlah for over 15 years. Mr. Williams is deputized by the Sheriff and carries the authority to enforce the law. Mr. Williams knows local people and can handle situations in an appropriate manner. However, Mr. Williams is currently in the hospital and is unable to provide guard services. HIs condition is serious and we do not know when he will be able to return to his guard duties. Town Administrator Peggy Carver commented  that Mr. Williams’ condition may eventually deteriorate over time. Mayor Pro-Tem Owen stated that the Town needs to find a temporary replacement for Raymond and suggested talking with the Sheriff about an off-duty officer that may be interested in the job. Councilmember John Garland stated we should contact John Lovin who is a retired TVA officer that carries the same credentials as Raymond. Town resident Skip Kruse suggested contacting Cherokee Tribal Police and the Highway Patrol as well. Further discussion of off-duty versus on-duty deputy led to the decision to use an off-duty officer which would be more cost effective. Councilmember Roger Carlton made a motion to authorize Town Administrator Peggy Carver to contact the Sheriff’s Department, TVA and Tribal Police for an off-duty officer as a temporary replacement of Raymond Williams until he returns to work. Councilmember Bob Allmond seconded. All members present voted in the affirmative.  The motion carried. Town resident Fran Mills asked if the Town could put up Neighborhood Watch signs in the meantime. Mayor Pro-Tem Owen replied the Town had those signs up at one time, but there were complaints of having too many signs at the entrance and they were removed. Councilmember Roger Carlton stated the Neighborhood Watch signs give people a false sense of security. A Neighborhood Watch group must be formed if the signs are posted or that opens the Town up to liability issues if something happens unless there is a real program with citizen patrols in place.

Mayor Pro-Tem Owen opened New Business Item #13: Zoning Ordinance. Mayor Pro-Tem Owen stated this item is for discussion only and asked Councilmember Carlton to elaborate on this item. Councilmember Carlton stated that Town resident Jack Gross brought this item to the attention of the Council. The current Zoning Ordinance of the Town is ancient and has conflicts, amendments and hasn’t been codified properly. The codification discussion was held during the budget meetings this year and because of the desire of the Council to build up reserves, the codification was not funded this year but it is important to get started on the process. The ordinances need restructured and brought up to date to fit the needs of the Town now. Councilmember Carlton recommended for the Town Administrator to get quotes from codification companies for the next meeting in October so the Council can make a decision to move forward with this. Town resident Jack Gross asked if the Zoning Ordinance was adopted at the incorporation of the Town and if a public hearing was needed to change it. Mayor Pro-Tem Owen replied “we will find out what is needed to make the changes before we do anything”. No vote was required for this Agenda item as it was for discussion only.

Mayor Pro-Tem Owen stated the meeting was now closed and asked for a motion to open the Public Comment section of the meeting. Councilmember John Garland made the motion to open Public Comment. Councilmember Roger Carlton seconded. All members of the Council voted in the affirmative. The motion carried. Town resident Jack Gross asked if any information for Public Comment was now outside the meeting, and that he doesn’t think it’s proper to close the meeting. Mayor Pro-Tem replied the meeting was now closed but comments will be heard. Mr. Gross stated the Council may want to make a motion on something during Public Comment. Mayor Pro-Tem Owen stated “we can’t because we are outside the meeting. This procedure has been in place for the past few months at the recommendation of Ellen Davis” (the Town’s attorney). Councilmember John Garland stated an item has to actually be on the agenda before a vote can be taken. Mr. Gross then stated he and others make reference to many documents and plats recorded at the Register of Deeds office and asked about the feasibility of getting a big screen smart TV for public meetings to make it easier to refer to county documents at the Register of Deeds office. This will put in documents in plain view for everyone to see, be understood and be on the same page. Councilmember Garland stated that would extend the meetings tremendously, in which Mr. Gross replied if we argue back and forth over information, we are extending the meetings already. After further discussion of the benefits of purchasing a TV for the meetings, Mayor Pro-Tem asked the Town Administrator to get a quote for a 42” smart TV for the next meeting.

        Mr. Gross’ next topic of comment was Town easements. He has been researching the maps from the insurance company surveys. According to Mr. Gross’ research, when the insurance company signed over the easements for the roads to the Town, there was only a utility easement of three feet on one side of each road and “that’s the way it’s recorded”. Mr. Gross asked where the Town came up with the 7 ½ feet easement currently used. Mayor Pro-Tem Owen replied that Mr. Gross is confusing easement with right-of-way. Councilmember Carlton asked Mr. Gross to submit copies of his research to the Town Administrator for further review by the Council. Mayor Pro-Tem Owen stated that if the information Mr. Gross presented is correct, then the Town is in violation with the current location of water lines that cross back and forth along the street and reiterated to Mr. Gross to give the documents he has to the Town Administrator. Mr. Gross also asked for clarification of the 14 feet clearance rule for emergency vehicle and stated that multiple attorneys have been asked to come up with where that came from. Mayor Pro-Tem Owen asked how much room does a fire truck need to pass, in which Councilmember John Garland replied it depends on the radius of the curve. Mayor Pro-Tem Owen stated there has been a lot of objections to making a blanket policy of the Parking Ordinance two feet requirement, and that there may be areas that a vehicle doesn’t need to be off the street as much, such as in the straightaways, as opposed to other areas with curves, if the object of the Parking Ordinance is safety and access for emergency vehicles. Mayor Pro-Tem Owen stated again that this topic is just for discussion, “but there has been a lot of complaints about certain areas of Town where it is impossible to get two feet off the pavement such as the area at Craig Keith’s house on Thunderbird. Mr. Keith is on a straightaway and that would be a perfectly good reason to give him a variance and may be that way in many areas where an emergency vehicle can pass even if a car is parked along the edge of the street. It would be different if you were on the radius of a curve, which has to be looked at, because it’s going to affect this Parking Ordinance because we are getting a lot of objections to it due to lack of anywhere else to park”. Councilmember Carlton replied to Mayor Pro-Tem Owen’s statement with “when you say we have had a lot of objections, so far we have had four variance requests, maybe five, and one we have denied, one we granted and the other three we’ve deferred because people can’t come or other reasons”. Mayor Pro-Tem Owen replied he can see many places in Town that have potential parking problems whether or not they have applied for a variance. Councilmember Carlton replied that “people need to come in and apply for the variance and that’s one reason we have a very gradual enforcement program to give people plenty of opportunity”. Mayor Pro-Tem Owen replied that “the Town will have to revisit the Parking Ordinance and make a different ruling on it down the road based on the many areas with nowhere to park”. Town resident Jack Gross stated that along the lines of the gradual enforcement, the letter to residents has still not gone out. Councilmember Roger Carlton replied the letter was going out in the next water bill. Councilmember Carlton will draft the letter to send out with the water bills the first week of October. Mayor Pro-Tem Owen stated “there is still more to do with the Parking Ordinance”.

Town resident Connie Gross commented that the Zoning Ordinance says any variance process has to go before a board not the Town Council, and according to the Zoning Ordinance, this does not legitimize anything the Council does to grant or not grant a variance. Mayor Pro-Tem Owen responded that the Ordinance Mrs. Gross is referring to is the Ordinance previously discussed that needs codified and restructured because it is antiquated and out of date.

Mr. Gross asked the Council if the procedure for getting on the agenda for Public Comment has to be followed since we are outside the meeting. Councilmember Carlton replied that the policy is if you want to make a public comment, then it has to be in writing a few days before the meeting. This helps the Council to understand what the issues are and to prepare for discussion. Councilmember Carlton further stated “that if some other citizen wanted to ask a question during this time, the Council would not object to it, however he prefers a time limit of 15-20 minutes for Public Comment at the beginning of the meeting in order have some expediency in the minutes. That way, comments will be heard by the Council and duly noted, and then no comments will be taken on each individual Agenda item because that is what really extends the meetings. The same individuals ask something about every item time and time again and we should get their comments at the beginning of the meeting. I have always felt bad that the comments are at the end when we are done. The way it is now, we allow anyone to raise their hand and ask a question at any time”. Mayor Pro-tem Owen replied that “we have for the most part adhered to that particular concept in the past, that unlike a major city with a huge population, we are more or less a village and we need to be open to the people who take the time to come to the meetings to be allowed to speak anytime without a formal process. I like the comments being at the end because it gives us food for thought for our next meeting, which I think is the proper time to do that”. Councilmember Carlton replied he “was very supportive of what Mayor Pro-Tem Owen said, if the Public Comment session is at the end but that it is understood that its purpose is to throw new ideas out for future consideration, that will facilitate it and its very clear what it is, but it’s ill-defined now in where people go backwards and say you made a mistake or you need to reopen, and we need to get things done and move forward and implement and not rehash the same issues. But folks should be able to say whatever they want in the meeting within the bounds of common courtesy”.  

Mayor Pro-Tem Owen stated the Town operates as loosely as possible to accommodate the folks that do not live here year round. The Mayor needs to have the authority to allow anyone to speak because they may not be here again for six months or a year. Mr. Gross summarized what was said as “it’s nice and it’s courteous but its open and anybody can say anything without being denied because you didn’t get on the list to speak”. Mayor Pro-Tem Owen asked if there was any other discussion before the Public Comment was closed. There was no other comments. Councilmember Bob Allmond made a motion to close this portion of the meeting. Councilmember Roger Carlton seconded. All members present voted in the affirmative. The motion carried.

There being no further business on the agenda the meeting adjourned at 11:50 a.m. 

_____________________________                    _____________________________

Guy E. Owen, Mayor Pro-Tem                               Peggy Carver, Interim Town Clerk

                                                                                                                                                                                                  

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