Council Meeting Minutes
Council Meeting Minutes Final Draft subject to Council Approval
January 20, 2015
The meeting was called to order at 10:00 am. Four Councilmembers were present along with Town Attorney Ellen Davis and Town Administrator Peggy Carver. Councilmember John Garland was absent. Town Public Works Technician Philip Ellington was also absent.
Approval of the December 16, 2014 Council Meeting Minutes:
A motion was made by Roger Carlton to approve the minutes. Councilmember Guy Owen seconded. All others voted in favor. The motion carried.
Approval of the Agenda:
Guy Owen made motion to approve the agenda. Bob Allmond seconded. All others voted in favor. The motion carried.
Financial Report: Roger Carlton gave the financial report. Current interest rates are as follows, United Community Bank .1%, First Citizens Bank .05% and CMT .01%. There was discussion about the projected June 30, 2015 reserves for both the General fund and the Water Fund.
Public Works Report: This was temporarily deferred due to the absence of our Public Works Technician.
Old Business Item #1: Town Attorney’s opinion regarding the status of Nantahala Terrace; property owner Jack Gross was present and requested the Town Attorney be authorized to meet with him to go over his documents on why he made claim to the road right of way. Roger Carlton made a motion that the Council deny property owner Jack Gross’ request to meet with Town Attorney Ellen Davis regarding the status of the roadway because this matter had been discussed many times, Ms. Davis had already affirmed that the right of way was public and that the legal services budget had been over expended to date. Bob Allmond seconded. The motion passed with Guy Owen voting in opposition. Further discussion was held with property owner Jack Gross and the Council along with suggestions from the Town Attorney. At this point Roger Carlton made a second motion to authorize Town staff to get a plat of said property from the County mapping department in order for the Council to view the property in its entirety. Then the property owner could come back to the Council for discussion. Guy Owen amended this motion suggesting that Town Attorney Ellen Davis will need to give the Council an estimate of the time it would take to review the map and then with the advice of the Town Attorney the Council could speak with Mr. Gross again. There was further discussion regarding the roadway of Nantahala Trail near property owner Jack Gross’ home as to whether or not this right-of-way is private or public. Town Attorney Davis repeated her earlier advice that this is a public roadway. Mr. Gross stated he believes that this roadway is private. After further discussion, Councilmember Roger Carlton withdrew the second motion.
Old Business Item #2: Paving plan cost analysis comparison: 10 year-loan vs. annual paving plan. This item was deferred to the next meeting due to the absence of the Town Public Works Technician.
Old Business Item #3: Parking Variance recording form: Ellen Davis: Mayor Crabtree stated that he feels the variance should be for the current property owner and does not feel the need to record this document with the register of deeds. Roger Carlton made a motion to approve the form provided by Town Attorney Ellen Davis and to authorize Peggy Carver to contact the previously approved owners to retroactively sign and notarize the forms. Guy Owen seconded the motion. The motion carried.
Old Business Item #4: Occupancy tax update: A talking points memorandum was previously provided to Town Attorney Ellen Davis from Roger Carlton discussing the talking points that would be delivered to the General Assembly regarding the occupancy tax. A motion was made by Roger Carlton to authorize the process of establishing the tax to begin subject to Guy Owens clarification that the Town Council would still have to vote to establish the tax after the General Assembly authorized it. Guy Owen seconded the motion. The motion carried.
Old Business Item #5: Duke Power right-of-way acquisition: Bob Allmond made a motion to approve the right-of-way acquisition provided by Duke Power as presented. Roger Carlton seconded the motion. The motion carried.
Old Business Item # 6: Rosado response: Roger Carlton discussed the responses in Mr. Rosado’s e-mail dated January 19, 2015 to the Town’s December 16, 2014 correspondence to Mr. Rosado and Mr. Minski regarding turning over the roads in Santeetlah Lakeside. The Town Council determined that the response from Mr. Rosado was vague and authorized a new letter to be sent to the developers regarding the need for more specificity. Roger Carlton made a motion that the Council authorize another letter be mailed to Mr. Rosado requesting specific information regarding turning over the roads at Santeetlah Lakeside. Included in the motion was a response date. The Town of Lake Santeetlah is to respond to Mr. Rosado by February 12, 2015. Guy Owen seconded the motion. The motion carried.
Old Business Item #7: Upcoming Budget workshop: the budget workshop for the FY 2015/16 will be scheduled for February 12, 2014 after the planning session. This item did not require a vote.
Old Business Item number #8: Town Council priorities: Roger Carlton made a motion to change the order of the priorities that were previously set forth by the Council and move "Amendment to the current building application" to a higher priority level. Guy Owen seconded the motion. The motion carried. The priorities will be as follows:
1. Occupancy Tax
4. Amendment to the current building application
5. Suggested updates for restrictive covenants
Old Business Item #9: EMS addressing: Possible discussion with EMS about a training session within the town. This item was not discussed in detail and did not require a vote. Peggy Carver was authorized to contact EMS officials regarding the training.
New Business Item #1: Building application from Jack Gross for an 8 x 19 outdoor storage building. Guy Owen made a motion to approve the building application. Bob Allmond seconded the motion. Roger Carlton asked Mr. Gross if he would clean up his property where construction equipment was stored. Mr. Gross stated this equipment was used only for his own purposes and was not commercially used. The motion was approved with Roger Carlton voting in opposition.
New Business Item #2: Quote from Lamar Williams to upgrade water meters to digital. Town Administrator Peggy Carver will speak with Lamar Williams regarding quotes. This item did not require a vote. A second quote will be acquired before the next meeting.
New Business Item #3: Parking variance request Jeff Layman. This item was deferred. Town Administrator Peggy Carver has e-mailed Mr. Layman the proper Parking Variance form and the Town has not received this yet.
New Business Item #4: Purchase of new water fountain for Town Hall. Guy Owen made a motion to approve the request for a new water fountain. Bob Allmond seconded the motion. The motion carried.
New Business Item #5: Purchase of new computer for Town Hall and for Public Works Technician
Guy Owen made a motion that a new computer be approved. Bob Allmond seconded the motion. The motion carried.
Council member Bob Allmond asked to be excused at 12:40 pm. Mayor Robert Crabtree excused Mr. Allmond.
Discussion Item #1: Gallons of water billed vs. water treated
The Town Administrator was authorized to contact McGill & Associates in order to determine the cost of a water loss study with a report back in the February meeting.
Discussion Item #2: 2015 property assessments
The Council discussed whether or not to take collective action as a Town regarding the property assessments for 2015. It was decided that this will be on an individual basis and will be the property owner’s responsibility.
Discussion Item #3: Litter on US 129
It was determined that County litter crews were out on the day of the Council meeting. Councilmember Carlton asked the Town Administrator to contact Graham County Sanitation Director Donnie Orr about securing trash trucks to decrease the amount of trash blowing out of the trucks with a report back in the February meeting
The meeting was opened to public comment:
Roger Carlton made a motion to open the public comment. Guy Owen seconded the motion. Public comment was opened
Property Owner Jack Gross asked if the regular portion of the meetings were officially closed once the public comment session of the agenda was opened? Town Attorney Davis stated that the Town Commission allows comment during both sections of the agenda.
Jack Gross asked if the Town needed legislative authority to collect an impact fee? The Council replied that it is a building application fee not an impact fee. Appropriate language changes in the application forms were directed to be made as soon as possible.
A motion to close public comment was made by Guy Owen. Roger Carlton seconded the motion. All others present voted in the affirmative. The motion carried. Public comment closed
Meeting adjourned at 12:45pm
*Town Clerk was not present for this meeting and the minutes were prepared via recording.