TOWN OF
Lake Santeetlah
 
North Carolina

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November 16, 2010

Council Meeting Minutes

The regular meeting of the Council for the Town of Lake Santeetlah was held at Town Hall at 10:00 AM on November 16, 2010.

 The following members of the council were present: Mayor Guy Owen, Bob Crabtree, Jack Rinehart, Arthur Griffith and Harding Hohenschutz.  

The Mayor called the meeting to order at 10:05 AM. The minutes of the regular council meeting held on October 19, 2010 and minutes from the special council meeting on November 10, 2010 were read. Councilmember Jack Rinehart made a motion to approve all the minutes as presented. Councilmember Bob Crabtree seconded. All members present voted in the affirmative. The motion carried.  

Finance Officer Jack Rinehart gave the cash report. Officer Rinehart informed the council that the current interest rate for the money market accounts has dropped from 1.6% to 1.4%. Finance officer Rinehart also informed the council that at some point, he would like to move all the town funds from United Community to the money market accounts at First Citizens. One CD was cashed out for the Road Reserve account for $5,300 and deposited to the money market account last week. Councilmember Arthur Griffith stated he had moved all his accounts to Macon Bank which has a rate over 2%. A representative from NC CMT will be meeting with Mr. Rinehart and the town administrator, Peggy Carver tomorrow morning to discuss interest rates for the town’s account. CMT’s current rate is less than 1%. Mayor Owen suggested Officer Rinehart talk to First Citizens regarding new accounts with the same rate as current accounts, even if the deposit is less than the required deposit amount of $100,000. Mrs. Carver has been in contact with United Community bank president, Pam Shaffer to see if she could match the money market rate from First Citizens. Mrs. Schaffer stated she “cannot even come close to that for public funds”. Officer Rinehart also reported the town has 7 CD’s maturing in December and he would like to cash them out and deposit to the money market accounts at First Citizens bank. Mrs. Carver gave a report on the last audit invoice of $6,407.90 which reflects a discount of $1,043, for a total of $15,457.90 for the audit. Mayor Owen said to pay the invoice and move on.

The Mayor opened the first Old Business item of an amendment to the Town Burning Ordinance. After further discussion by the Council, Councilmember Bob Crabtree made a motion to approve the amendment as presented. Councilmember Arthur Griffith seconded. All members present voted in the affirmative. The motion carried. 

The Mayor opened the next Old Business item of an amendment to the Building Permit to require an asbuilt survey after construction is completed. After further discussion by the Council, Councilmember Bob Crabtree made a motion to table this item until the next regular meeting in order to further revise the Building Permit to make the asbuilt requirement a separate item on the permit application and to address the penalties for any violations, along with a waiver request to the council of any unforeseen setback violations. Councilmember Arthur Griffith seconded. All members present voted in the affirmative. The motion carried. 

The Mayor opened the next Old Business item of installation of the Wi-Fi for the town. Councilmember Bob Crabtree discussed the possibility of utilizing the tower from Joanna Bald installed by the Town of Andrews in the near future to tap into wi-fi service and pay a fee to Andrews instead of implementing all the towers and repeaters previously discussed. Mr. Crabtree asked Mrs. Carver to get a contact name and number for Town of Andrews and he will call to see if this is agreeable with the Andrews town council. After further discussion by the council, Councilmember Bob Crabtree made a motion to table this item until the next regular meeting in order for him to contact Town of Andrews. Councilmember Arthur Griffith seconded. All members present voted in the affirmative. The motion carried. 

The Mayor opened the first New Business item of a request for a donation from Graham County Yuletide Helpers to benefit needy children in Graham County. After further discussion by the council, Councilmember Jack Rinehart made a motion to approve this request. Councilmember Harding Hohenschutz seconded. All members present voted in the affirmative. The motion carried. 

The Mayor opened the next New Business item of a request for the construction bond refund from John Garland in the amount of $1,000 for Jose Minski’s house at Lakeside. After further discussion by the council, Councilmember Bob Crabtree made a motion to approve this request. Councilmember Arthur Griffith seconded. All members present voted in the affirmative. The motion carried. Councilmember Griffith stated there was some damage to the road. However, since the roads for Lakeside have not been turned over to the town, the homeowners’ association at Lakeside are taking care of the necessary repairs. 

The Mayor opened the next New Business item of the installation of a gate at the end of Nantahala Trail. Mrs. Carver has been in contact with the town’s attorney, Mack Tallant regarding the legality of installing a gate with limited access such as a lock for town residents on that street to use. Mr. Tallant recommended the town make the street a dead-end street or simply turn it over to the surrounding homeowners for maintenance. Mr. Tallant stated the town cannot legally deny access to the general public due to the fact the state Powell Bill funds are used to maintain this road, therefore, making this a public road. Mr. Tallant also stated a public hearing would have to be held before any changes could be made. After further discussion by the council, Councilmember Harding Hohenschutz made a motion to table this item until the next Public Hearing in May of 2011. Councilmember Bob Crabtree seconded. All members present voted in the affirmative. The motion carried.  

The Mayor opened the first New Business item of a request from Raymond Williams regarding his security hours. Mr. Williams wanted to know if the council would like for him to continue his daytime security hours in addition to his regular night-time hours as contracted. After further discussion by the council, Councilmember Bob Crabtree made a motion for Mr. Williams to discontinue his daytime security until further notice from council. Councilmember Harding Hohenschutz seconded. All members present voted in the affirmative. The motion carried. Councilmember Hohenschutz recommended Mr. Williams provide a report to the council regarding the security incidents or violations during his day shift versus incidents on the night shift.  

During the Discussion Period: 

·         The town hall business hours and part-time help for Peggy Carver were discussed. Mrs. Carver has stated she does not know how long her recovery will take and will need Keisha Greene to help out at least 4 hours a day until after the holidays. Mayor Owen would like to cut hours through the winter months from November to April and to revisit this in the spring, or at least to four (4) hours per day until Mrs. Carver’s health is better. The council will let Mrs. Carver make the decision as to how long Keisha will be helping out during the week. Hours will be 8:30 am to 12:30 pm Monday through Friday. Councilmember Jack Rinehart made a motion to adopt these business hours. Phone calls will still be taken during the hours Mrs. Carver is in the office. Councilmember Arthur Griffith seconded. All members present voted in the affirmative. The motion carried.

·         Finance Officer Jack Rinehart requested Mrs. Carver revisit the old bills written off by the auditors in the past 2 years, especially for assessment accounts. The council discussed putting a lien against the properties that still have outstanding bills. Councilmember Bob Crabtree asked about the cost of putting a lien against these properties versus the actual amount due. Mrs. Carver will contact Mack Tallant about the cost of posting a lien against these properties.

·         Due to the Christmas holiday, the December 16th planning meeting will be cancelled and the regular council meeting held on the 16th instead. 

There being no further business, the meeting adjourned at 11:05 AM.